What’s Included?

Meeting Preparation
We ensure all necessary documents and logistics for minute taking are in place before the meeting.
Document Management
We handle and organise meeting-related documents securely.
Agenda Management
We assist with the creation and distribution of meeting agendas.
Minutes Generation
We document meetings in an orderly and efficient manner. We capture decisions and resolutions made during the meeting.
Secure Sharing of Minutes
We securely store and distribute meeting minutes.
Dedicated Point of Contact
One of our qualified company secretaries act as a single point of contact for all minute-taking related queries.

Professional Minute Taking Service

Professional Minute Taking Service

Professional, secure and accurate minute-taking for Annual General Meetings (AGM).

Get Quote
Pay Once
Get Quote

Description

BENEFITS

Why choose this service

  • Professional Accuracy

    We capture not only the core decisions and actions, but also key discussions and points raised. This detailed approach guarantees that nothing important is overlooked, providing an accurate record for future reference, strategic planning, and accountability.

  • Confidentiality

    We understand that board meetings often involve sensitive, confidential, or proprietary information. Our minute takers are committed to maintaining the highest standards of discretion and professionalism.

  • Time Saving

    Minute taking can be time-consuming and requires full attention, often distracting key members of your team from participating fully in the meeting. By outsourcing this task to our experts, you free up valuable internal resources, allowing your team to focus on the business at hand while we ensure everything is meticulously documented.

  • Compliance Assurance

    Keeping accurate records of board meetings is not only good practice, but in many cases, a legal requirement. Our minute-taking service helps ensure that your company stays compliant with statutory obligations, corporate governance, and internal policies.

Some of our happy clients

Set Up Process

01.

Talk to a member of our team

02.

Get a quote

03.

Provide meeting details

04.

Record or invite us to the meeting

05.

We prepare the minutes

Information Required

01

Company details

You will be asked to complete a series of simple checklists, providing us with the necessary information to register the company in Ireland.
02.

Personal details

Details of all directors and shareholders of the company are required. This includes residential addresses, birth dates, nationality, and occupation.
03.

ID and proof of address

As members of Chartered Accountants Ireland, we collect a copy of all directors ID and proof of address as part of our client acceptance process.

Frequently Asked Questions

Our Client Services Team is always happy to help you with any questions about our Minute Taking Service.
Call us on +353 (0)1 905 9364 or email hello@kinore.com
What is minute taking and why is it important? +
Minute taking is the process of recording the discussions, decisions, and actions agreed upon during a meeting. It is a statutory requirement for board meetings and serves as a reference for legal, strategic, and organisational purposes. Accurate minutes ensure that the organisation has a reliable record of important information, which may include sensitive or confidential details.
Why should I use an independent minute taker instead of someone from my team? +
An independent minute taker ensures accuracy, professionalism, and confidentiality. It eliminates the need to assign this task to an internal team member, ensuring that the minutes are handled efficiently and correctly by someone who is dedicated to this task. This frees up your team to focus on the content of the meeting without worrying about minute-taking responsibilities.
How does Kinore ensure the accuracy of minutes? +
Kinore employs highly trained and qualified company secretaries who specialise in capturing detailed and accurate minutes. Our team follows a structured process to ensure nothing is overlooked. After the meeting, the minutes are reviewed and cross-referenced to ensure precision.
Is this service suitable for confidential or sensitive meetings? +
Yes, Kinore’s minute takers are experienced in handling sensitive and confidential information. We ensure that all meeting details are securely managed, and the minutes are stored and shared in a manner that upholds confidentiality.
How does the remote minute-taking service work? +
Our remote minute-taking service allows us to attend and view meetings virtually. We manage the entire process from preparation to final minute delivery without being physically present. This service is designed for convenience, offering high levels of accuracy and efficiency while adapting to modern remote working environments.
What types of meetings do you provide minute-taking for? +
We offer minute-taking services for AGMs (Annual General Meetings).
Can Kinore customise the minute-taking service to fit our specific needs? +
Yes, we understand that each organisation has unique requirements. We offer flexible solutions and can tailor our services to meet your specific needs.