“Kinore has allowed a space in our finance manager’s role to provide the higher value add, the strategic commercial advice that we need.”
Someone in your meeting is taking the minutes right now. The question is whether it should be them. If that person is also the one who needs to lead the discussion, challenge assumptions, or represent your business at its most strategic, then asking them to type notes at the same time is a compromise nobody is fully acknowledging.
The minutes might be fine. They might also be incomplete, lightly paraphrased, or delayed because the person writing them had better things to do with their attention.
Board minutes are not just an administrative formality. Under Section 166 of the Companies Act 2014, every Irish company is legally required to keep accurate minutes of directors’ meetings, and to retain them as a permanent record available for inspection. Signed minutes are admissible as legal evidence of proceedings. Failing to maintain proper records is a criminal offence under Irish company law. That puts a very different weight on whoever drew the short straw.
Professional minute taking means your meetings are documented to the required legal standard, your records hold up under scrutiny, and everyone in the room can focus on the conversation they are actually there to have.
Not every company needs a professional minute taker for every meeting. But there are situations where the cost of getting this wrong is high enough to make the question straightforward.
Annual General Meetings (AGMs): Shareholder meetings carry formal statutory requirements. The record must capture all resolutions passed, votes, and decisions made.
Board meetings: Directors' meetings are a legal requirement under the Companies Act 2014. The minutes must name all attendees, record all resolutions, and be signed by the chairperson.
Investor and fundraising meetings: When third parties are in the room, an accurate, independent record protects everyone.
Meetings involving formal resolutions: Approval of accounts, changes to authorised signatories, major expenditure decisions. These require precise documentation, not a rough summary.
Sensitive internal discussions: When the subject matter means that the person most capable of writing the record has a clear conflict of interest in doing so.
If your company is scaling, formalising its governance, or operating at a level where meetings carry real legal and commercial weight, this is the point where an internal workaround stops being adequate.
Kinore provides professional minute taking carried out by qualified company secretaries with direct experience of the standard required at board level. The service is tailored to what your company actually needs, rather than a fixed format applied regardless of context.
Depending on your requirements, the service includes:
In-person or remote attendance: Kinore can attend your meeting physically or join remotely, depending on how your board operates. Both options are fully supported.
Agenda preparation and distribution: If needed, Kinore can prepare and circulate the agenda to attendees in advance of the meeting, so everyone arrives prepared and the minute taker understands the structure before the discussion begins.
Accurate recording of decisions, discussions, and action points: Not just a list of who was there. The minutes capture the substance of what was discussed, what was agreed, and what follows.
Draft turnaround: Minutes are prepared promptly after the meeting while the detail is fresh, not weeks later when context has faded.
Correct legal format: Minutes are drafted to the standard required under the Companies Act 2014, including the correct recording of names, resolutions, and chairperson signature requirements.
The service is designed to work with your existing processes, not disrupt them.
Inviting someone external into a board meeting is a decision that deserves careful thought. What gets discussed at board level is often sensitive: financial performance, personnel matters, strategic options, investor terms, legal concerns. The expectation is that nothing leaves that room unless it is supposed to.
Kinore operates under professional obligations as a regulated firm, and our company secretarial team understands that discretion is not a feature of this service. It is the baseline. Minutes are prepared and stored in a manner that respects the confidentiality of the information they contain. The same professional standards that govern how we handle client accounts and legal filings apply here.
If you have specific requirements around who receives the draft minutes, how they are stored, or what level of detail is appropriate for your particular meeting type, that is a conversation worth having in advance. Kinore’s team is experienced enough to adapt without needing extensive briefing.
Kinore’s minute taking service is carried out by qualified company secretaries with professional experience across a range of company types and meeting formats. This is not a generic administrative task handled by whoever is available. It is a specialist function, and the people delivering it understand the legal framework, the level of detail required, and what constitutes a record that will stand up to scrutiny.
As members of Chartered Accountants Ireland, Kinore operates to the professional standards expected of a regulated firm. The team takes particular care with meetings that involve formal resolutions or contentious discussions, where the accuracy of the record matters most.
Hear directly from the businesses we’ve helped grow, adapt, and stay compliant, and see how the right finance partner can give you confidence and time back to focus on what matters most.
Watch Testimonial
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“Kinore has allowed a space in our finance manager’s role to provide the higher value add, the strategic commercial advice that we need.”
Aebhín Cawley
“A pleasure to deal with. Very informative when in the need of help. Removes the stress of carrying out all the bookkeeping and returns and I never need to worry about missing deadlines. Highly recommended.”
James McGeehan
“After frustrating experiences with slow Xero posting, high fees and poor communication from previous firms, the difference with Kinore has been night and day. APIs run smoothly, support is fast, and we can now make confident decisions and manage cash flow easily.”
David Miller
“Kinore has been a trusted partner since we were founded in 2022. As a small limited company without an in-house finance team, their accounting and company secretarial support is invaluable. The team is reliable and allows us to focus fully on growing the business.”
Claire Walsh
“Our partnership with Kinore has been excellent. The team are professional and approachable, and they always deliver to a very high standard. We value the relationship and the support they provide to us.”
Stephen McDonnell
Need a minute taker for your next board meeting or AGM? Get in touch and we will confirm availability. Remote and in-person both covered.
Talk to the team or call +353 (0)1 905 9364.
Yes. Kinore’s minute takers can join your meeting via video call and manage the full process remotely, from preparation through to delivery of the final draft. Remote attendance is fully supported and works well for distributed boards or companies with directors based across different locations.
Draft minutes are prepared promptly after the meeting. The exact turnaround will depend on the length and complexity of the meeting, but the aim is to have a draft with you quickly while the discussion is still fresh for review and sign-off by the chairperson.
Wherever possible, yes. Availability will depend on the date and format of the meeting. The earlier you can confirm the details, the easier it is to guarantee a minute taker. Contact the team as soon as you have a date confirmed.
This is a common concern and one worth raising when you book. Kinore’s minute takers are experienced in handling extended meetings without losing accuracy or structure. If the meeting is likely to run significantly over its scheduled time, flagging this in advance helps ensure the right arrangements are in place.
Absolutely. In many cases, the company secretary is precisely the person who should be contributing to the meeting rather than taking the minutes. An independent minute taker complements that role rather than replacing it.
